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Contract Award For Pedestrian Improvements on Santa Ana Boulevard December 20, 2016 Page 2 Contractor Participation Data Santa Ana contractors receiving notices 11 Contractors requesting bidding documents 11 Bids received 4 Bids received from Santa Ana contractors 1 Bid Results Summary RANK BIDDER'S NAME LOCATION BASE BID BASE BID + Alt. 1, 2, & 3 1 Hardy & Harper, Inc. Santa Ana $213,000.00 $278,000.00 2 All American Asphalt Corona $218,952.00 $281,237.00 3 EBS General Engineering, Inc. Corona $236,200.00 $312,600.00 4 Excel Paving Company Long Beach $244,247.00 $331,023.00 Four bids were received and all were considered responsive. The lowest responsive bid, in the amount of $278,000, was submitted by Hardy & Harper, Inc., (Exhibit 2) and is comparable to the engineer's estimate of $214,000. The advertised bid document was divided into base bid and several alternates. The base bid was used to identify the low bidder, and the alternates could be used in any combination to maximize the use of project grant funds and value to the City. Hardy & Harper, Inc., submitted a base bid of $213,000 and $65,000 for Additive Alternates 1, 2, and 3, for a total amount of $278,000. Staff recommends awarding the contract to Hardy & Harper, Inc., in the amount of $278,000, which includes the base bid plus Additive Alternates 1, 2, and 3 (Exhibit 3). STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #1 - Community Safety, Objective #3 (promote fiscal accountability to ensure financial responsibility at all levels of the organization), Strategy B (promote ongoing efforts to obtain grant funding for activities that will assist in preventing, enforcing and reducing criminal activity and traffic collisions). ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended action is exempt from further review. Categorical Exemption Environmental Review No.2016-126 was filed for the project.