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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 4, 2017 <br />TITLE: <br />AGREEMENT AMENDMENT WITH <br />SUPERIOR PROPERTY SERVICES FOR <br />PRESSURE WASHING SERVICES IN THE <br />CIVIC CENTER <br />{STRATEGIC PLAN NO. 6, 1113} <br />4/82--c/ <br />CIT MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on 1a` Reading <br />❑ <br />Ordinance on 2 "d Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For,_ <br />CONTINUED TO <br />Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement <br />with Superior Property Services for pressure washing services in the Civic Center by increasing <br />the scope and agreement amount by $76,680 for the remaining agreement period of April 1, <br />2017 through December 31, 2017 for a total annual amount of $195,315, which includes a 20% <br />contingency, subject to non - substantive changes approved by the City Manager and the City <br />Attorney. <br />DISCUSSION <br />On October 15, 2012, a Request for Proposals was issued for providing hardscape pressure <br />washing services in the Civic Center. On December 17, 2012, the City Council awarded a five - <br />year contract to Superior Property Services for a not -to- exceed amount of $57,950 per year. <br />In November 2014 the scope of service was increased to include additional days and areas of <br />service. Additionally, in 2015 and 2016, the scope and amount were further modified to be able <br />to accommodate the need for pressure washing services after City events. Lastly, staff was <br />receiving requests for additional pressure washing services in the Civic Center beyond the base <br />service and therefore recommended adjusting the contingency. The yearly not -to- exceed <br />amount, before this amendment, is $118,635. <br />In September 2016, the City Council approved a Civic Center Safety & Security Enhancement <br />Program, which included increased pressure washing services in the Civic Center Area and <br />allocated funds for that purpose. The City has been working with the County to create a mutually <br />approved Civic Center budget based on the increased services in the Civic Center Safety Plan. <br />The City is ready to proceed with modifying the agreement with the current pressure washing <br />company to accommodate the increased scope. <br />25C -1 <br />