25E - AGMT - STREETCAR DESIGN SRVS

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COOPERATIVE AGREEMENT NO. C -5 -3583 EXHIBIT C The cost to develop a Cost Allocation Plan to determine an indirect cost recovery rate is not eligible for reimbursement. 5.2.2 Additional City Support Additional CITY support costs not included in the CITY Work Plan budget shall be included in an amendment to this Agreement. The CITY may not provide additional support without prior written authorization from the AUTHORITY. 5.2.3 Periodic Cost Reviews The AUTHORITY and the CITY agree to regularly monitor CITY costs expended in comparison to the CITY support budget and the remaining effort anticipated. A formal review of funds expended shall be conducted by the Parties immediately following the submittal of the CITY's invoice inclusive of the construction package reviews at the 30 %, 60 %, and 90% periods which are generally scheduled for June 2016, January 2017, and June 2017 respectively. In the event the remaining level of effort required, as agreed to by the Parties, exceeds the remaining budget, the Work Plan Budget shall be updated through an amendment to this Agreement. 5.3 INVOICING PROCEDURES Each month, the CITY shall submit an invoice to the AUTHORITY for actual costs incurred the prior month. Invoices shall be submitted within 30 days of the end of the monthly invoice period. Invoices shall be submitted in duplicate to AUTHORITY's Accounts Payable office. The CITY may also submit invoices electronically to the AUTHORITY's Accounts Payable Department at vendorinvoices @octa.net. The AUTHORITY shall remit payment within thirty (30) days of the receipt and approval of each invoice. Each invoice shall include the following information: 1. Reference to Agreement No. C -5 -3583; 2. The time period covered by the invoice; 3. An identification of the execution date of this Agreement; 4. Work Plan budget and cumulative invoice amount; ..EE.pxhi��bitpypC L:1 Camm1 CLERICAL1WORDPROC \AGREE\AG53583_25d�El %I> 27.docx