25F - AGMT - STREETCAR CONSTRUCTION

Home Browse Search

COOPERATIVE AGREEMENT NO. C -6 -1516 EXHIBIT C shall be conducted quarterly by the Parties. In the event the remaining level of effort required, as agreed to by the Parties, exceeds the remaining budget, the Work Plan Budget shall be updated through an amendment to this Agreement. 4.3 INVOICING PROCEDURES Prior to invoicing, the CITY shall provide the AUTHORITY with an updated schedule of staff, their anticipated role on the Project, their salary and benefit labor rates, and supporting payroll documentation. This schedule will be used in the review of invoices. This schedule shall be updated as necessary to reflect staff that will be listed in any invoice submitted to the AUTHORITY. Each month, the CITY shall submit an invoice to the AUTHORITY for actual costs incurred the prior month. Invoices shall be submitted within 30 days of the end of the monthly invoice period. Invoices shall be submitted in duplicate to AUTHORITY's Accounts Payable office. The CITY may also submit invoices electronically to the AUTHORITY's Accounts Payable Department at vendorinvoices @octa.net. The AUTHORITY shall remit payment within thirty (30) days of the receipt and approval of each complete invoice. Each invoice shall include the following information: 1. Reference to Agreement No. C -6 -1516; 2. The time period covered by the invoice; 3. An identification of the execution date of this Agreement; 4. Work Plan budget and cumulative invoice amount; 5. Hours worked per person in the invoiced period; 6. Burdened Rate per person invoiced; 7. Indirect cost recovery rate applied to the total cost of CITY direct labor, if applicable; 8. Current invoice payment amount due; 9. Signed personnel timesheets that are also signed and certified by management as eligible, reasonable, and necessary to the Project; labor detail report generated from the CITY's accounting system that shows total hours charged to the Project by employee each week. Exhibit C Page 4 25F -33