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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: APRIL 18, 2017 TITLE: CONTRACT AMENDMENT WITH FAIRWAY FORD SALES, INC. FOR POLICE INTERCEPTOR VEHICLES (SPEC. NO. 16 -097) {STRATEGIC PLAN NO. 6,2) C Y MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on I" Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Amend the contract with Fairway Ford Sales, Inc. to purchase two additional police Interceptor vehicles in the amount of $65,100 plus a contingency of $3,255 for a total amount not to exceed $68,355, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central Stores Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. Currently the City fleet has a total of 518 vehicles in its inventory as follows: Department No. of Vehicles Police 256 Non - Police 262 Total 518 Of this total, there are 90 Police Patrol vehicles in the City fleet. Due to the nature of police enforcement, there are instances throughout the year that result in the patrol vehicles to become inoperable. During the current fiscal year, there have been two vehicles that have been involved in accidents in which the repair cost exceeds its value. Beginning in FY 2015 -16, City departments began contributing funds into a newly created Accident & Repair Replacement account. This account provides funding to cover the cost of unanticipated repairs and replacements throughout the year. Additionally, the City's Risk Management Insurance program assists in the replacement of vehicles involved in accidents with an overall deductible of $25,000. 2213-1