25B - AGMT - COURT SRVS - Laserfiche WebLink

Home Browse Search

REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: APRIL 18, 2017 TITLE: AGREEMENT WITH VERITEXT CORPORATION FOR COURT REPORTING SERVICES, LANGUAGE TRANSLATION AND TRANSCRIPTION SERVICES {STRATEGIC PLAN 7, 313} RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the Acting City Manager and the Clerk of the Council to approve an 18 month agreement with Veritext Corporation, effective July 1, 2016 through December 31, 2017, for court reporting, translation and transcription services for a total not to exceed amount of $75,000, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION Since at least 2010, the City Attorney's Office has used Veritext for court reporting, language translation, and transcription services. These services are used by the City Attorney's Office for depositions, language interpreters for depositions, personnel board hearings, and transcription of audio taped interviews for litigation purposes. The City Attorney's Office utilizes Veritext on a weekly, if not monthly basis depending on need. Veritext provides the City Attorney's Office with the tools necessary to litigate cased filed against the City and conduct Personnel Board hearings. Due to the volume of work over the last year, the City Attorney's Office anticipates that an eight month agreement for $50,000 will be necessary. The City Attorney's Office intends to complete a competitive bidding process for a new contract commencing on July 1, 2017. The agreement includes $10,000 for invoices that were outstanding since August 2016 due to an increase volume in Personnel Board hearings in conjunction with litigated matters. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet and Goal #7 (Team Santa Ana), objective 3B. 2513-1