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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 18, 2017 <br />TITLE: <br />EXECUTE AN AGREEMENT <br />WITH KEENAN & ASSOCIATES <br />FOR BENEFITBRIDGE <br />SERVICES AND A BUSINESS <br />ASSOCIATE AGREEMENT <br />(STRATEGIC PLAN NO. 7, SA) <br />�" , *a. <br />CI Y MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 15' Reading <br />❑ Ordinance on 2°' Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />1. Authorize the City Manager and Clerk of the Council to execute an agreement with <br />Keenan & Associates for an annual amount not to exceed $46,000 for "BenefitsBridge ", a <br />Human Resource Benefits Platform service for the period of June 1, 2017 through May 31, <br />2018 and shall automatically renew for subsequent one (1) year periods unless either <br />party gives the other at least sixty (60) days written notice of its intent not to renew, subject <br />to non - substantive changes approved by the City Manager and City Attorney; and <br />2. Authorize the City Manager and Clerk of Council to execute a business associate <br />agreement with Keenan & Associates to supplement the "BenefitsBridge" agreement and <br />outline each party's privacy rights and obligations under the BenefitsBridge agreement. <br />DISCUSSION <br />In alignment with the City Strategic Plan, which promotes innovation and efficiency, staff <br />recommends adopting an agreement with Kennan & Associates, the City's current health <br />insurance broker, in order to implement a benefits platform service called "BenefitsBridge." The <br />agreement will help automate business processes for greater efficiency and process <br />improvement. The platform will allow employees to self - enroll in benefit plans as well as <br />services. It will also help staff process benefit audits and transmit enrollments directly to benefit <br />carriers. <br />The City obtained information and quotes from other companies but determined that there are no <br />other companies that offer benefit administration software that can transmit data directly to <br />CaIPERS health. Currently, the process is being done manually. The City will eliminate annual <br />maintenance for the existing Highline Benefits Self Service software module saving <br />approximately $2,900.00 annually beginning FY 17 -18. <br />25D -1 <br />