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BUDGET AND FISCAL POLICY (REVISED) - 4-2017
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BUDGET AND FISCAL POLICY (REVISED) - 4-2017
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Last modified
4/17/2017 11:19:03 AM
Creation date
4/18/2017 2:31:37 PM
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Template:
City Clerk
Doc Type
Agenda Packet
Agency
Finance & Management Services
Item #
65C
Date
4/18/2017
Destruction Year
2022
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Page 3 <br />GENERAL FUND (continued) <br />Economic Uncertainty Account (continued) <br />Upon determination by the Finance Department and report submission to the City Council that a structural deficit <br />exists in the budgeted forecast of the upcoming fiscal year, the City Council may authorize use of the Economic <br />Uncertainty Reserve to balance the budget by two thirds vote of the Council. However, authorization to utilize the <br />Economic Uncertainty Reserve beyond two consecutive years is strictly prohibited unless a corresponding plan to <br />balance the budget is submitted for approval to the Mayor and City Council. <br />o Funding of the Eco no mic Uncertainty account wi I I beach ieved via a I location of excess fund balance, <br />as determined /calculated at fiscal year -end (June 30). Specifically, funding will occur only if the <br />Operating Reserve requirement has been met first, for an amount up to $500,000 annually. <br />Unallocated Amount <br />The Unallocated amount is defined as the General Fund's excess fund balance beyond the Operating Reserve (two <br />months operating revenues and /or expenditures) and Economic Uncertainty goals ($500,000 available) <br />funding /objectives are met. Amounts denoted in the unallocated account are to be used as additional funds to <br />ensure that the City's minimum operating reserve requirement are met for future fiscal years. Additionally, this <br />amount will be determined at year -end upon conclusion of the City's audit cycle. However, if at any point in time <br />the City is determined to have excess balances resulting from project close -out or savings, encumbrance liquidations <br />and or other savings, the amount should remained within the Unallocated amount available for assignment into the <br />above - referenced fund balance categories. <br />Ending Operating Balance <br />The City's fiscal year -end (June 30) position otherwise known as Ending Operating Balance is calculated as follows: <br />Operating Revenues <br />(Total Revenues) <br />Plus Other Financing Sources <br />(Transfersln) <br />Less: < Operating Expenditures> <br />>( Total Expenditures)> <br />Less: < Other Financing Sources> <br /><( Transfers Out)> <br />Ending Operating Balance <br />Specifically if the operating balance is Positive, Operating Revenues and Transfers In is greater than Operating <br />Expenditures and Transfers Out, fund balance is generated to fund either the Operating Reserve, Economic <br />Uncertainty or Unallocated accounts. <br />Conversely, if the Ending Operating Balance is negative, Operating Revenues and Transfers In is lower than <br />Operating Expenditures and Transfers Out, no additional fund balance is generated to fund the above - referenced <br />accounts. In addition the Unassigned Fund balance is reduced by the shortfall (negative amount). <br />Upon meeting the above - referenced reserve requirements, any excess operating balances shall be provided to City <br />Council for consideration, with a minimum of fifty percent (50 %) allocated for deferred maintenance, ensuring <br />maintenance of pension stability, with the remaining balance to be utilized for non - recurring expenditures. <br />Any General Fund ending operating balance, as determined at year -end, may be available to be assigned to the <br />above - referenced Unassigned Fund Balance accounts. <br />Any internal service fund that has funds in excess of the identified minimum reserve requirement as outlined in this <br />policy, can be utilized as a means to meet the minimum General Fund Reserve requirements. <br />Budget and Financial Polices <br />65C -5 <br />
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