25E - AGMT - WATER QUALITY TESTING

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: MAY 2, 2017 TITLE: APPROVED AMENDMENT TO WATER QUALITY TESTING ❑ As Recommended AGREEMENT WITH CLINICAL LABORATORIES ❑ As Amended OF SAN BERNARDINO ❑ Ordinance on 15' Reading El Ordinance on Reading [ NON - GENERAL FUND] ❑ Resolution Resolution (STRATEGIC PLAN NO. 5,610 & 6F) ❑ Set Public Hearing For CONTINUED TO FILE NUMBER CIT AN DER-- RECOMMENDED ACTION Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement with Clinical Laboratories of San Bernardino for domestic water quality testing services, increasing the contract amount by $20,000 for lead sampling for a total amount not to exceed $440,000, subject to nonsubstantive changes approved by the City Manager and City Attorney. On January 18, 2017, the State Water Resources Control Board (SWRCB) Division of Drinking Water amended the City of Santa Ana Domestic Water Supply Permit (Public Water System No. 3010038). The amendment (Exhibit 1), in an order to protect public health, requires the City to test any Kindergarten through 12`h grade school, served drinking water by the City, for lead in their water supply upon request. The Lead and Copper Rule (LCR) requires the City to monitor drinking water at customers' taps. Schools that are served by community water systems are generally not included in the LCR testing. While the City takes active measures to remain below the Action Level (AL) for lead set by the US Environmental Protection Agency (EPA) Primary Drinking Water Standards (PDWS), and to ensure City water is non- corrosive, privately owned plumbing fixtures made with lead could still emit lead into the water of parcels they serve. To identify such instances in local schools, staff proposes expanding testing commensurate with new conditions of the City's amended permit. Clinical Laboratories of San Bernardino, the City's current contracted vendor for water testing services (A- 2014 -131, Exhibit 2; and A- 2014 - 131 -01, Exhibit 3), has offered to expand their testing to schools in response to the State's new testing mandate. Staff has identified 89 existing schools covered by the new mandate and estimated the cost of additional testing to be approximately $10,000 based on pricing from the current vendor (Exhibit 4) and the average number of tests anticipated for each school. The State will notify these schools of their eligibility and the procedure to request testing from the City. Staff is preparing a Request for Proposals (RFP) to create a viable testing plan and schedule for participating schools which will depend upon the timing of school requests, requirements of the permit amendment, and availability of staff to perform required sampling. Testing will likely begin during the current agreement extension (1 of 2, A- 2014 - 131 -01) but may be ongoing when it expires in June 2018. To ensure adequate funding and flexible timing for the necessary 25E -1