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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MAY 16, 2017 <br />TITLE <br />CONTRACT AWARD TO SIMPLEX <br />GRINNELL-LP FOR FIRE ALARM <br />SYSTEMS MAINTENANCE AND .. <br />TIME CLOCKS AND SUPPLIES"' <br />(SPEC NO. 17 -049) ''' ''' ' _ " <br />(STRATEGIC PLAN NO. 6, 1G) <br />Wirt <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2n° Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />FILE NUMBER <br />Award a contract to Simplex Grinnell LP for fire alarm systems maintenance and time clock <br />supplies for a six -month period expiring November 30, 2017 in an amount not to exceed $45,000, <br />subject to non - substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />City facilities are equipped with fire alarm systems for the protection of life and property. The fire <br />alarm systems require inspection, preventive maintenance and repairs to ensure continued <br />operation. Additionally, the alarm systems are tested regularly in accordance with the State of <br />California Fire Marshall regulations and National Fire Protection Association rules. <br />On June 17, 2013 the City Council awarded a one year contract with provisions for three one - <br />year renewals to Simplex Grinnell LP for fire alarm systems maintenance. That contract will <br />expire June 16, 2017. While Simplex Grinnell LP holds proprietary ownership of the software <br />used in the fire alarm systems throughout the City, some of the equipment could be serviced by <br />other vendors. Staff is currently evaluating other vendor options, which may include a request for <br />proposals, to ensure the most efficient and cost effective solution is utilized in awarding future <br />contracts. As such, staff recommends awarding a six -month contract to Simplex Grinnell LP to <br />allow for uninterrupted service and State regulations compliance while staff completes this <br />process. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports City's efforts to meet Strategic Plan Goal #6 — Community <br />Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for <br />all City assets), Strategy G (develop and implement City's Capital Improvement Program in <br />coordination with the Community Investment and Deferred Maintenance Plans). <br />22B -1 <br />