25K - AGMT - SECURITY SRVS - Laserfiche WebLink

Home Browse Search

REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 16, 2017 _ TITLE: _ _ AGREEMENT WITH U.S. SECURITY ASSOCIATES, INC. FOR UNARMED SECURITY GUARD SERVICES AT VARIOUS CITY FACILITIES (STRATEGIC PLAN NO. 6, 1C), RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 111 Reading ❑ Ordinance on 2n° Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with U.S. Security Associates, Inc., to perform unarmed security guard services at various City locations, for the three -year period beginning June 1, 2017, and expiring May 31, 2020, with compensation of $1,131,732 annually and an additional $22,800 contingency, for a total agreement amount not to exceed $3,463,596, with provisions for two 1 -year renewal options exercisable by the City Manager and City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney. DISCUSSION In efforts to provide a safe environment to the public and City staff, the City has contracted for security guard services at the Santa Ana Regional Transportation Center, City Hall, Main Library, Newhope Library, City Yard, Police Department, Centennial Park, and the Santa Ana Zoo at Prentice Park. The current contract for security services at these locations was awarded to G4S Secure Solutions on May 2, 2011. That agreement is set to expire on May 31, 2017. On March 4, 2017, City staff released a Request for Proposals (RFP) for unarmed security guard services for the facilities referenced above (Exhibit 1). The addition of services at Birch Park increased the number of City facilities under the contract to a total of nine. The RFP was advertised on March 4, 2017, on the online bid management and publication system the City utilizes to advertise for bids, RFPs, and Requests for Qualifications. A summary of the proposal invitations and proposals received is as follows: 15 Vendors attended mandatory pre - proposal meeting (0 Santa Ana vendors) 7 Proposals received 0 Proposals received from Santa Ana vendors Proposals were received on April 4, 2017, and evaluated by an evaluation committee comprised of representatives from the Police Department, Parks and Recreation, Finance and Management Services, and Public Works Agencies. The evaluation committee conducted interviews with the four highest- scoring proposers. The evaluation results are as follows, based on the total average score: 25K -1