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CITY OF SANTA ANA RFP NO.: 16-141 ON -CALL RIGHT OF WAY COORDINATOR • Advise in the preparation of the Informational Letter and Offer Letter • Maintain a Record of Negotiations documenting that all elements of the acquisition process and transactions were performed in accordance with applicable Federal, State, and local laws and regulations. • Establish and maintain an acquisition file for each property owner or property interest acquired and maintain a file checklist pursuant to CITY's policies and procedures. • Secure Agreements for Possession and Use, Right of Entries, and licenses or permits from property owners for purposes of performing hazardous waste, archeological and other inspections. If needed, provide support to CITY legal staff. • Perform any other normal procedures and processes to implement the acquisition assignment and shall provide any other supporting information and/or correspondence required by CITY • Provide bilingual acquisition agents as needed. • Assist CITY in achieving California Department of Transportation (Caltrans) Right Of Way Certification. • Assist CITY in Eminent Domain Support. If requested, CONSULTANT shall provide expert testimony in any court or administrative proceedings, and assist as required in legal matters as directed by CITY legal staff, especially in the litigation of cases for or against CITY, including but not limited to gathering of documents and information. • Responsible for coordinating the identification, relocation, protection, and abandonment of all utilities required by the PROJECT. • Review existing leases, licenses, franchises, easements, permits and other agreements for the subject properties. • Set-up procedure to sell surplus property The firm must have its own office space with all equipment and supplies necessary to carry out the Right of Way Coordination Services. The Project Manager may at times need to work at the City alongside with City staff. The City will provide a work station for the Project Manager to use for no more than 20 hours a week. Consultant Responsibilities: Consultant Audit and Review Process: Prior to awarding the contract, the selected Consultant shall be subject to an audit or review by Caltrans' Audits and Investigations (A&I), other state audit organizations, or the federal government. The selected Consultant shalt complete Exhibit 10-K — Consultant Certification Contract Costs and Financial, in the Appendix of this RFP as Attachment 4. City Responsibilities: The City will provide information in its possession relevant to preparation of required information in RFP. The City will provide only the staff assistance and documentation speciticalty referred to herein. Special Requirements (Attachment 4): Compliance with Requirements of Funding Agency: o Consultant Audit and Review Process (Caltrans funded contract) o This project is funded through Federal and Measure M2 and shall comply with all requirements of Caltrans and OCTA