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25C - AGMT MERCHANT PAYMENT SRVS
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25C - AGMT MERCHANT PAYMENT SRVS
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6/1/2017 3:32:47 PM
Creation date
6/1/2017 3:11:13 PM
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City Clerk
Doc Type
Agenda Packet
Agency
Finance & Management Services
Item #
25C
Date
6/6/2017
Destruction Year
2022
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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 6, 2017 <br />TITLE: <br />THIRD AMENDED AGREEMENT FOR <br />MERCHANT PAYMENT SERVICES WITH <br />TRANSFIRST, LLC <br />(STRATEGIC PLAN NO. 4, 1; 7, 5F) <br />/ o <br />CITY ANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute a third amended agreement <br />with TransFirst, LLC for a one year extension of TransFirst, LLC's existing cashiering credit <br />card merchant payment services agreement, effective July 1, 2017 through June 30, 2018, for <br />an amount not to exceed $165,000 subject to non -substantive changes approved by the City <br />Manager and City Attorney. <br />2. Authorize City staff to release a Request for Proposals (RFP) for integrated cashiering <br />merchant payment processing before December 31, 2017. <br />DISCUSSION <br />The Treasury & Customer Service Division of the Finance and Management Services Agency <br />("Treasury") is responsible for maintaining all monetary transactions related to City services. <br />Currently, customers may utilize a credit card to pay City assessed taxes, permits, fees, fines <br />and other monies due to the City. Acceptance of a credit card as payment involves utilizing a <br />merchant payment processor such as TransFirst, LLC ("Trans First"). TransFirst presents credit <br />card payments on behalf of all City facilities integrated into the citywide cashiering system. <br />In March 2012, City Council authorized a moratorium on the imposition of City credit card <br />processing fees in order to promote electronic payments by customers. In seeking to reduce <br />associated costs to the City, Treasury, in March 2013, approached the City's cashiering merchant <br />payment processor, TransFirst, and negotiated a reduction in the TransFirst discount fee from <br />1.5% to 0% resulting in a savings of over $55,000. TransFirst agreed to maintain the reduced <br />rate for the life of its agreement with the City. Thereafter, in lieu of releasing an RFP for <br />continuing merchant payment processing services, City Council, in June 2013, instead authorized <br />a three-year agreement with Vizant Technologies, LLC, ("Vizant") ending December 2016, for <br />continuous credit card processing costs reduction analysis. <br />25C-1 <br />
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