25D - AGMT ANIMAL LICENSE FEE - Laserfiche WebLink

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First Amended Agreement With Civic Collections, Inc. For Animal License Fee Collection Program June 6, 2017 Page 2 2013 fiscal year period. However, after a one year trial results did not meet expectations and a decision was made to re -contract with CCI. On August 5, 2013, the City Council approved a re -instated agreement with Civic Collections, Inc. (Agreement # A-2013-121) for collection of new and delinquent dog license fees and penalties, covering a two year period ending June 30, 2015, with a provision allowing for up to three successive two year extensions. Subsequently, in accordance with a City Council desire to limit net optional contract extensions to five years or fewer, Treasury, in July 2015 negotiated a new superseding agreement with CCI for a single year term ending June 30, 2016, with an option for a single year extension ending June 30, 2017 (Agreement A-2015-125). The City Manager exercised the City's option on June 27, 2016, extending the contract through June 30, 2017. The field inspection and collection efforts provided by CCI have resulted in a significantly higher rate of revenue recovery than experienced using in–house resources. As such, the City is seeking to maintain the relationship with CCI which promotes quality of service and increased efficiency. Since the re -commencing their dog license canvassing and collection services for the City, CCI has collected/generated the following amounts for the City (revenues - net of fees): 9 FY 2013-14 — $119,477 • FY 2015-16 — $113,329 • FY 2014-15 — $130,256 • FY 2016-17 — $116,500 (projected) During the recommended two-year term of the amended agreement CCI will continue to be compensated for dog license canvassing and collection services at the current rate as follows: • Fifty percent (50%) for each dog license fee collected by CCI, • Fifty cents (50¢) for each new dog license registered via CCI, and • Fifty cents (50¢) for each rabies vaccination certificate issued via CCI. In providing an option for a one year extension of the CCI agreement to June 30, 2020, staff is allowing extra scope for review of possible alternative dog license software replacement scenarios, including an internally developed application, as well as third -party software, and software as service models. The selection of a dog license software replacement plan will directly affect any future dog licensing canvassing & collections RFP which may in turn encourage additional qualified vendors to bid for these services. Accordingly, after the selection of a dog license software replacement plan and prior to the conclusion of the amended agreement staff will issue an RFP for future dog license canvassing and collection services. 25D-2