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Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR AUDIO-VISUAL EQUIPMENT, INSTALLATION AND SERVICES RFP NO.: 16-044 Introduction and Background: The City of Santa Ana is seeking responses to this RFP from qualified vendors to provide and install a complete and working audiovisual presentation and web -enabled conferencing system in two locations at City Hall as described in the description of work. The project includes the purchase of new audiovisual and control equipment, installation, programming, documentation, training and extended warranty. The City also desires to enter into a contract with the selected vendor for an initial one (1) year term with a City option for two (2), two (2) year extensions. This contract will allow the city to purchase equipment and installation services for additional conference rooms as needed during the term of the agreement. The estimated budget for this project is $80,000 for both rooms combined. Each conference room shall be quoted separately in the sealed Fee Proposal envelope and each room will be considered a separate project with a separate schedule. Description of Work: The City is requesting a proposal to provide and install an audiovisual presentation system for the Ross Annex 401 Floor Large Conference room (RA Rm# 4104) and for the Ross Annex 3rd Floor Large Conference Room (RA Rm# 3004) with the following features and capabilities: Display One Sharp 80"-90" high definition monitor capable of displaying computer and video sources along with providing compatibility with PC-based video conferencing and the audio system. This monitor shall feature fall HD 1920 x 1080p resolution with a low profile bezel and anti -image retention technology and be mounted to the wall utilizing a heavy-duty tilting flat panel mount. The vendor will either install a new electrical outlet or relocate an existing electrical outlet behind the monitor so it is not visible. Sources One dedicated City -furnished computer will be located in the Vendor supplied equipment cabinet. The City will be responsible for the proper OS and software packages needed to perform the functions of the computer. A wireless keyboard/mouse will be provided by the Vendor, for use with the dedicated City computer. The City is responsible for providing the data connection for the computer, but the Vendor may be required to relocate the data connection as needed by the design of the conference room. The Vendor may suggest an appropriately sized computer to fit within the Vendor supplied equipment cabinet, if the City-fiunished computer is not appropriate. City of Santa Ana RFP 16-044 26A%L13