25B - AGMT TRANSLATION SRVCS - Laserfiche WebLink

Home Browse Search

REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 20, 2017 TITLE: AGREEMENT WITH CESAR VARGAS AND ASSOCIATES FOR TRANSLATION SERVICES {STRATEGIC PLAN NO. 5, 1} h c CITY MIANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 15' Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with Cesar Vargas and Associates for a three-year period terminating on June 30, 2020 in the total amount not to exceed $75,000 subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION Since 2005, the City has had an agreement with Cesar Vargas and Associates for translation services at City Council meetings and other City Council related materials including the Five -Year Strategic Plan, Sunshine and Sanctuary Ordinances amongst other notices. The consultant has agreed to renew their agreement for the next three years and maintain their current rate which has not been increased since 2014. The current rate continues to be very competitive and will allow for continuity of institutional knowledge by Dr. Vargas and his professional team of translators. In 2011, the City did an informal request for proposal process. A review of proposals received determined that the rate by current provider was within a few dollars of other bids received. It is staffs recommendation that the City continue with current provider who has performed with a high degree of professionalism for the past 12 years. STRATEGIC PLAN Approval of this agreement allows us to meet Goal #5. Community Health, Livability, Engagement & Sustainability, Priority #1, Establish a comprehensive community engagement initiative to expand access to information and create opportunities for stakeholders to play an active role in discussing public policy and setting priorities. 2513-1