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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 20, 2017 <br />TITLE: <br />AGREEMENT WITH MILLER MENDEL, INC. <br />FOR POLICE DEPARTMENT <br />BACKGROUND SOFTWARE <br />{STRATEGIC PLAN NO.1, 1i} <br />CI MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />I_1»:16PL k <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1� Reading <br />❑ Ordinance on 2 n Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute the attached three-year <br />agreement with Miller Mendel, Inc. for the purchase of subscription entries and maintenance of <br />ESOPH software for the Police Department, for the period of June 21, 2017 through June 20, <br />2020, in the amount of $44,014.50, plus a $5,985.50 contingency for a total not to exceed in the <br />amount of $50,000, subject to non -substantive changes approved by the City Manager and City <br />Attorney. <br />DISCUSSION <br />The Santa Ana Police Department's Background Unit is responsible for conducting investigative <br />backgrounds to ensure the City hire individuals that will deliver public safety services to the <br />community with the utmost professionalism and integrity. During the process, personal <br />information on applicants is collected, reviewed and distributed. It is critical that a system is in <br />place that protects that information to ensure compliance with state and federal regulations. <br />Towards that end, the Department purchased ESOPH software last year that has proven to be <br />reliable system in every aspect. It also provides the Background Unit with increased efficiencies <br />in the application, processing and distribution of over 300 applicants each year. ESOPH is a <br />subscription based system, where entries (i.e. backgrounds) are purchased on an as needed <br />basis and includes data storage and support fees. <br />The three-year agreement will be for the period of June 21, 2017 through June 20, 2020, and <br />based on hiring goals, this subscription based software program is projected to cost <br />approximately $14,671.50 for year one, $14,671.50 for year two and $14,671.50 for year three <br />(includes entries, support and storage), plus a $5,985.50 total contingency for unanticipated <br />expenses or improvements. Over the course of this three year agreement, the total is not to <br />exceed $50,000. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Goal #1 Community Safety, Strategy 1i — <br />Enhance public safety efforts by improving Arpgoyee retention efforts and actively seeking a <br />