25H - AGMT SPACE PLANNING AND IMPLEMENTATION

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Appendix ATTACHMENTI SCOPE OF WORI{ CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR SPACE PLANNING RFP NO.: 17-057 Introduction and Background: The City of Santa Ana Public Works Agency requests proposals for office space planning, design, and furniture procurement services in order to reconfigure current office space to meet the business objectives of the Department. Description of Work: The Public Works Agency is seeking a space planning professional to provide space design and furniture procurement services in order to reconfigure an area of approximately 3,680 square feet located on the 0 floor of the Ross Annex. The goal is to include nine (9) enclosed offices, one enclosed conference room and 8 cubicles to maximize the current workstation layout efficiency. In addition the same services are required for an area of approximately 2,000 square feet located in the PWA Administration building located at 220 S. Daisy Street. (First floor is approximately 1,500 square feet and will require twenty (20) cubicles, second floor is approximately 500 square feet and will require conversion from four to six cubicles, with the potential of converting an additional office to three (3) cubicles). The project is to include planning and design, furniture procurement and installation. One proposal for all services is required. Phase I - Planning and Design Basic design services shall include the following responsibilities and deliverables at a minimum, and any additional responsibilities reasonably necessary and customarily provided by design and space planning professionals. • Meet with City staff as needed for space requirements and project coordination. • Assess the selected area to determine the most favorable office space configuration to achieve or exceed the proposed goals, • Make suggestions for any other changes to the use of space that the Department should consider but has not yet identified. • Evaluate and include existing furniture systems and other existing office furnishings in the new space design, where practical. • Develop design and drawings for the floor plan and office layout, and furniture specifications including cost estimates and timelines. Phase II — Furniture Procurement and Installation • Procure furniture that is equivalent to the current standards utilized by the Department. • Ensure furniture is delivered and installed in-line with the approved floor plan and in coordination with approved timelines. • Compile a notebook of all product and furniture warranty information and where necessary, file the appropriate documents to ensure all warranties are activated. City of Santa Ana RFP 25HA- '4