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Agreement with Culver-Newlin/McMahan Business Interiors <br />for Space Planning & Implementation Services <br />June 20, 2017 <br />Page 2 <br />mandatory job walk on May 15, 2017. Proposals were due on May 31, 2017, and 1 proposal was <br />received from Culver-Newlin/McMahan Business Interiors (Exhibit 2). The proposal was evaluated and <br />received a score of 89.8 from a review committee comprised of staff from the City's Public Works and <br />Finance & Management (Building Maintenance) agencies. The rating criteria included relevant project <br />experience, implementation schedule, firm and team experience, understanding of the scope of work, <br />references, and fee. <br />For the City Yard location, staff recommends entering into a one-year agreement with Culver -Newlin/ <br />McMahan Business Interiors for Space Planning and Implementation services, in the amount of <br />$138,228.50, plus a 15 percent contingency of $23,771.50, for a total not -to -exceed amount of <br />$159,000 (Exhibit 3). This award is based on the firm's experience with similar work, understanding of <br />the project scope, and the proposed fee and delivery schedules. <br />For the Ross Annex location, staff recommends rejecting the sole bid and reissuing the RFP. This <br />scope of work for the Ross Annex location is more extensive than the City Yard project and involves <br />reconfiguration of existing office space. It is anticipated that a new bid will result in more participation <br />and more competitive pricing. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Goal #7 - Team Santa Ana, Objective #5 <br />(create a culture of innovation and efficiency within the organization). <br />ENVIRONMENTAL IMPACTS <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funds in the amount of $159,000 are available in the Public Works Admin Services Contract Services - <br />Professional account (No. 10117601-62300) for encumbrance in FY 2016/17 and expenditure in FY <br />2017/18. <br />XreMouslvli�pou=r�� <br />Executive Director <br />Public Works Agency <br />3L/1&I>ITIA <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Francisco Gutierrez <br />Executive Director <br />Finance & Management Services Agency <br />Exhibits: 1. Request for Proposals (RFP 17-057) <br />2. Culver -Newlin Proposal for City Yard Location <br />3. Agreement <br />25H-2 <br />