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II. INSTRUCTIONS TO PROPOSERS <br />A. CITY RESPONSIBILITIES <br />The City will provide information in its possession relevant to preparation of required <br />information in RFP. The City will provide only the staff assistance and documentation <br />specifically referred to herein. <br />B. PROPOSER RESPONSIBILITIES <br />Point of Contact: The selected proposer will assume responsibilities for all services in its <br />proposal. The selected proposer shall identify a sole point of contact with the greatest <br />knowledge in regard to the required service operations and contractual matters, including <br />payment of any and all charges resulting from the Agreement. <br />Evidence of Financial Capacity: Proposer may be requested to submit its most recent <br />audited financial statement, evidencing proposer's financial capacity to fully perform the <br />required services, including provision of equipment and personnel expenses over a ninety <br />(90) day period. If said financial statement does not reflect full ninety (90) day <br />operational capacity, proposer may include a letter of credit as evidence of supplemental <br />capacity. <br />C. REQUEST FOR INFORMATION OR CLARIFICATION <br />All questions or requested clarifications shall be made in writing via e-mail to the Project <br />Manager (contact information as noted on the cover page to this RFP) no fewer than five <br />(5) calendar dUss prior to the date and time set for opening of proposals. No verbal <br />requests or responses will be accepted. Significant interpretations or clarifications will be <br />addressed via addenda to this RFP. <br />D. ADDENDA <br />Any changes in RFP from the date of release to date of submittal will result in an <br />addendum or amendment. Notification of such addendum or amendment shall be posted <br />on City's website, santa-ana.ora/bids-rfps as set forth in the Notice Inviting Proposals. <br />Addenda shall become part of the agreement documents. <br />E. LICENSES & PERMITS <br />The selected proposer shall be required to obtain a City of Santa Ana Business license <br />within ten (10) business days of selection and must provide a copy to the City projects <br />manager or designee prior to commencing any work in Santa Ana. <br />Additionally, Proposer will be responsible for obtaining any licenses/permits required by <br />the Scope of Work. <br />F. INSURANCE <br />The Selected Proposer shall provide the required evidence of insurance coverage as set forth <br />in the Scope of Work within ten (10) business days after receipt of notice that the contract <br />has been awarded. Failure to provide the required insurance certificates shall be cause for <br />the annulment of the award and the forfeiture of the proposal guaranty. <br />City of Santa <br />