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n� 1400 K Street, Suite 400 • Sacramento, California 95814 <br />OF CAL1 Fc)U E Phone: 916.658.8200 Fax: 916.658.8240 <br />T T www.cacities.org <br />I T I <br />Council Action Advised by July 31, 2017 <br />May 3, 2017 <br />TO: Mayors, City Managers and City Clerks <br />RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES <br />League of California Cities Annual Conference — September 13 —1S, Sacramento <br />The League's 2017 Annual Conference is scheduled for September 13 — 15 in Sacramento. An <br />important part of the Annual Conference is the Annual Business Meeting (during General <br />Assembly), scheduled for 12:30 p.m, on Friday, September 15, at the Sacramento Convention <br />Center. At this meeting, the League membership considers and takes action on resolutions that <br />establish League policy. <br />In order to vote at the Annual Business Meeting, your city council must designate a voting <br />delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote <br />in the event that the designated voting delegate is unable to serve in that capacity. <br />Please complete the attached Voting Delegate form and return it to the League's office <br />no later than Friday, September 1, 2017. This will allow us time to establish voting <br />delegate/alternate records prior to the conference. <br />Please note the following procedures that are intended to ensure the integrity of the voting <br />process at the Annual Business Meeting. <br />Action by Council Required. Consistent with League bylaws, a city's voting delegate <br />and up to two alternates must be designated by the city council. When completing the <br />attached Voting Delegate form, please attach either a copy of the council resolution that <br />reflects the council action taken, or haveourcity clerk or mayor sign the form affirming <br />that the names provided are those selected by the city council. Please note that <br />designating the voting delegate and alternates must be done by city council action and <br />cannot be accomplished by individual action of the mayor or city manager alone. <br />Conference Registration Required. The voting delegate and alternates must be <br />registered to attend the conference. They need not register for the entire conference; they <br />may register for Friday only. To register for the conference, please go to our website: <br />www.cacities.org. In order to cast a vote, at least one voter must be present at the <br />65A-3 <br />