22A - SPEC - CHAIN LINK FENCE RENTALS

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JULY 5, 2017 TITLE: CONTRACT AMENDMENTS FOR FOR CHAIN LINK FENCE RENTALS (SPEC. NO. 16-059) (STRATEGIC PLAN NO. 5,4) RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Amend the amount of the citywide chain link fence rentals contracts by $50,000 for a new total annual amount not to exceed $117,000, subject to nonsubstantive changes approved by the City Manager and City Attorney, with the following vendors: Vendor Location United Site Services, Inc. EI Monte Quality Fence Co., Inc. Paramount DISCUSSION The Public Works and Parks, Recreation & Community Services agencies require temporary fencing to ensure public safety and reduce liability around City -owned propertiesron an as needed basis. Fencing is rented on a month-to-month, six-month, or annual basis to provide immediate public safety and/or to protect property. Over the last twelve months, the Public Works Agency procured approximately 37 properties along Bristol Street for street improvements and anticipates acquiring 12 additional properties by the middle of 2018. Fencing is required immediately after the City takes possession of the properties. On September 20, 2016, the City Council awarded a two-year contract to United Site Services, Inc., and Quality Fence Co, Inc., with provisions for three one-year renewals for citywide chain link fence rentals, in an annual aggregate amount not to exceed $67,000, which included $7,000 for portable restroom rentals. As a result of the above mentioned activities, the annual not -to -exceed amount allocated to the Public Works Agency in the original contract will be exceeded. As such, staff recommends approval of the recommended action to allow continuous service through the end of the current contract term. 22A-1