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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JULY 5, 2017 <br />TITLE: <br />CONTRACT AWARD TO DAY <br />MANAGEMENT CORP. FOR <br />BRIDGEWAVE WIRELESS SYSTEMS <br />AND MAINTENANCE SUPPORT <br />(SPEC. NO. 17-045) <br />(STRATEGIC PLAN NO. 6,1FV <br />J <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1"Reading <br />❑ Ordinance on 2ndReading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize a one-time purchase and payment of purchase order to Day Management Corporation <br />for the purchase, installation, and maintenance support of two BridgeWave wireless systems in <br />the amount of $37,000, subject to non -substantive changes approved by the City Manager and <br />City Attorney. <br />DISCUSSION <br />The City utilizes micro -wave based wireless data communication systems between City Hall and <br />the Police Department and between City Hall and the Corporate Yard. Throughout the years <br />these systems have proved to be very reliable in providing data links from one city facility to the <br />other. The current wireless systems were installed over seven years ago and have reached their <br />end of life for manufacture support. Maintaining reliable data links to these facilities is crucial in <br />conducting daily City business. This purchase will replace the two wireless systems whereby <br />preserving the links that support City agencies such as the Police Department, Finance and <br />Management Service Agency, the Public Works Agency and the Parks, Recreation and <br />Community Services Agency. <br />In addition to the purchase and install of the systems, a three year maintenance and support <br />contract is essential for preserving the fitness and maintaining the service levels with an 8 -hour <br />business day, 5 days a week, with next -business -day (NBD) delivery. <br />The notice inviting bids was advertised on May 23, 2017 and offers were solicited. A mandatory <br />job walk was conducted and three vendors attended. A summary of the bids and offers received <br />is as follows: <br />2213-1 <br />