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Agreement with Kimley-Horn for Engineering Consulting Services <br />August 1, 2017 <br />Page 2 <br />In March 2017, the Public Works Agency released a Request for Proposals (RFP) inviting <br />qualified firms to submit proposals for engineering consulting services to design the <br />improvements. <br />In April 2017, five proposals were received, and these were evaluated by staff from the Public <br />Works, Community Development, and Planning and Building Agencies. Each firm was rated <br />according to its firm/team experience, understanding of need, relevant project experience, <br />schedule, references, and proposed cost and pricing data. The following is the list of the firms <br />and their respective evaluation scores: <br />Rank <br />Firm <br />Score <br />1 <br />Kimley-Horn <br />92.0 <br />2 <br />Stantec <br />85.8 <br />3 <br />AHBE <br />84.2 <br />4 <br />Mark Thomas <br />83.2 <br />5 <br />KPFF <br />67.2 <br />Based on the ranking and fee analysis, staff recommends that the top firm, Kimley-Horn, be <br />retained to perform the design services. The agreement (Exhibit 2) includes a detailed scope of <br />work and a schedule of rates and fees for a proposed fee of $733,795. In addition, staff requests <br />authorization of a five (5) percent design services contingency of $36,690, which results in the <br />total not to exceed amount of $770,485. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities & <br />Infrastructure, Objective #1 (Establish and Maintain a Community Investment Plan for All City <br />Assets), Strategy G (Develop and Implement the City's Capital Improvement Program in <br />Coordination with the Community Investment and Deferred Maintenance Plans). <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funds are budgeted and available in the Peebler Fund Capital Projects (Account No. 41818830- <br />66220, Project 17-9001). Any unspent and encumbered balance will be carried forward into <br />subsequent fiscal years as needed to fulfill the agreement. Funds will be spent according to the <br />spending plan below: <br />23A-2 <br />