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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 15, 2017 <br />TITLE: <br />AWARD PURCHASE ORDER TO LEED <br />ELECTRIC, INC., FOR MURPHY <br />CONTROL SYSTEM REPLACEMENT <br />FOR OPERATION OF WATER PUMPS <br />AND MOTORS (SPEC. NO. 17-077) <br />(STRATf W PLAN NO.6, 2B) <br />CITY <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />Q•'i• R, <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 15' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />1. Authorize a one-time purchase and payment of purchase order to Leed Electric, Inc., for the <br />installation of a Murphy Control System in an amount not to exceed $76,500, subject to <br />nonsubstantive changes approved by the City Manager and City Attorney. <br />2. Reject the bid from GI Endurant, LLC, as nonresponsive. Vendor did not include all required <br />documents in the bid. <br />DISCUSSION <br />The Public Works Water Resources Division manages and maintains the daily operations of the <br />City's water systems that deliver an average of 30 million gallons of potable water each day to City <br />residents and businesses. To maintain uninterrupted water service to our customers in the event of <br />power outages or emergencies, the Water Resources Division staff employs various strategies, <br />including the operation of a large natural gas -fueled water pump motor. The existing automated <br />industrial controls for this equipment, known as murphy control systems, are obsolete and in need of <br />replacement. Approval of the recommended action will allow the replacement of all related industrial <br />control equipment necessary to keep this water pump and motor operational. <br />The Notice Inviting Bids was advertised on June 27, 2017, on the City's online bid management and <br />publication system. A summary of the bid invitations and bids received is as follows: <br />323 Vendors were notified <br />37 Vendors downloaded the bid packet <br />3 Bids received <br />0 Bids received from Santa Ana vendors <br />2213-1 <br />