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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 15, 2017 <br />TITLE: <br />AWARD PURCHASE ORDER TO <br />SAITECH, INC. FOR ARUBA CARE <br />ANNUAL WIRELESS MAINTENANCE <br />(SPEC. NO. 17-086) <br />(STRATEGIC PLAN NO. 6,1) <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1"Reading <br />❑ Ordinance on 2ndReading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />1. Authorize a one-time purchase and payment of purchase order to Saitech, Inc. for <br />purchase of Aruba Care annual wireless maintenance in the amount of $31,500, subject to <br />non -substantive changes approved by the City Manager and City Attorney. <br />2. Reject the bid from Taborda Solutions, Inc. as nonresponsive. <br />DISCUSSION <br />The City's existing integrated Aruba -HP wireless and wired infrastructure provides mobility for <br />City staff and citizens to City owned public and private wireless access services. The locations <br />served include City Hall and 26 remote City facilities including the libraries, park and recreation <br />centers, Council Chambers, Police Department and community centers. To ensure maximum <br />value, maintenance is bid out and purchased through Value Added Resellers (VARs). The <br />request for one year of maintenance and support for these services covers the necessary <br />hardware, software, updates, and support required to continue the successful operation of the <br />wireless infrastructure and making it flexible enough to support future needs as they arise. <br />The notice inviting bids was advertised on July 20, 2017, on the City's online bid management <br />publication system. A summary of the bids and offers received is as follows: <br />530 Vendors were notified <br />23 Vendors downloaded the bid packet <br />0 Bids received from a Santa Ana vendor <br />4 Bids received <br />22C-1 <br />