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Agreement with Dr. Scott Weldy, dba Serrano Animal and Bird Hospital for Veterinary Services for the Santa Ana Zoo And Agreement amendment with Friends of the Santa Ana Zoo August 15, 2017 Page 2 On May 25, 2017, the Parks, Recreation and Community Services Agency (PRCSA) issued a Request for Proposal (RFP) for veterinary services. Despite the fact that the RFP was posted on PlanetBids and City staff contacted various veterinarians, the City only received one proposal from the current firm providing the service. An evaluation committee consisting of three representatives from PRCSA-Zoo reviewed and rated the proposal. The proposal was evaluated according to the criteria listed in the RFP, which included experience, understanding, and fee. Dr. Weldy is currently the zoo veterinarian and has extensive exotic animal veterinary experience and has established a comprehensive animal health program to monitor the wellness of the animals residing at the Zoo. Through routine, weekly zoo -facility visits to examine the animals' health and sanitation and maintenance of medical history records for each animal, Dr. Weldy is able to provide preventative and curative medical care for the entire zoo collection. Staff recommends entering into a new agreement with Dr. Weldy for a two-year term with two, one-year renewal options. The scope of the agreement is an increase from the current agreement and therefore the cost has also increased. The new agreement calls for the veterinarian to visit the zoo two days a week while the current agreement only provides for one visit per week. The need for this increase was noted on the Zoo's last Association of Zoos and Aquariums inspection report. In order to accommodate the additional cost, the Board of Directors of Friends of the Santa Ana Zoo have voted to increase the financial contribution to the City for veterinary expenses by $40,000 to a total $60,000 per year for the term of the agreement, which ends on February 28, 2019 STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #2 — Youth, Education, Recreation, Objective #2 (Expand Youth Programming), Strategy E (Partner with outside agencies and secure funding to rehabilitate zoo exhibits and expand the Santa Ana Zoo.). FISCAL IMPACT An appropriation adjustment to recognize funds and appropriations to the respective accounts and fiscal year is shown below. Accounting Unit FY 17/18 Revenue Friends of the Santa Ana Zoo Vet Contribution (no. 01113002 57380) $40,000 Expenditure Zoo Operations (no. 01113220 62300) 20B-2