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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 15, 2017 <br />TITLE: <br />APPROVE AN AGREEMENT WITH MIDORI <br />GARDENS AND MARIPOSA LANDSCAPE <br />FOR LANDSCAPE SERVICES IN CITY <br />PARKS AND FACILITIES FOR DISTRICT 1 <br />AND 4, RESPECTIVELY <br />(STRATEGIC PLAN NO. 6, 1B) <br />CI MANAGER <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />RECOMMENDED ACTION <br />1. Authorize the City Manager and Clerk of the Council to execute an agreement with Midori <br />Gardens to provide landscape maintenance services in District 1 in an annual amount not - <br />to -exceed $274,706 (to be prorated five months for the first period), which includes a 10% <br />contingency, for a term from September 1, 2017 through January 31, 2018, with three, <br />one-year renewal options, subject to non -substantive changes approved by the City <br />Manager and City Attorney. <br />2. Authorize the City Manager and Clerk of the Council to execute an agreement with <br />Mariposa Landscape to provide landscape maintenance services in District 4 in an annual <br />amount not -to -exceed $720,432 (to be prorated five months for the first period), which <br />includes a 10% contingency, for a term from September 1, 2017 through January 31, <br />2018, with three, one-year renewal options; subject to non -substantive changes approved <br />by the City Manager and City Attorney. <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency (PRCSA) divides the city into four <br />maintenance districts. On June 1, 2017, after multiple Failure -To -Perform notices, the City <br />provided a termination letter to Merchant's Landscape Services for an inability to meet the scope <br />of the agreement. The City issued a Request for Proposal to find a replacement company. <br />An evaluation committee consisting of two representatives from PRCSA-Park Maintenance <br />reviewed and rated the proposals. The proposals were evaluated according to the criteria listed <br />in the RFP, which includes firm/team experience, relevant project experience, scope <br />understanding, references and fee. The results of the RFP evaluation for district 1 and district 4 <br />were as follows: <br />25D-1 <br />