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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 15, 2017 TITLE: APPROVE AN AMENDMENT TO THE AGREEMENT WITH INSURE PROTECTIVE SECURITY FOR SECURITY SERVICES FOR VARIOUS CITY EVENTS (STRATEGIC PLAN NO. 5, 5C) CIW MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1S' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement with Insure Protective Security for security services for city hosted events by increasing the amount not -to -exceed by $20,000, for the original term of March 21, 2017 to December 31, 2017 and for each of the two, one-year renewal options for a total amount not -to -exceed of $195,000 for the total contract period, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION On March 21, 2017 the City awarded an agreement to Insure Protective Security to provide security services for various city events. During planning of the Cinco de Mayo event additional guards were added, compared to prior years, to provide sufficient coverage for the event. Staff recommends continuing this level of service for the Fiestas Patrias event. The increase in the level of service was unanticipated and therefore requires the contract limit to be increased to cover the additional service for the Cinco de Mayo and Fiestas Patrias events, as well as other City events. No other changes are being requested. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #5 - Community Health, Livability, Engagement & Sustainability, Objective #5 (Promote a strong arts and culture infrastructure), Strategy C (Promote arts and culture by partnering with artist groups and merchants to hold events celebrating art in public plazas, parks and other City -controlled open space). 25E-1