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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 15, 2017 <br />TITLE: <br />APPROVE AGREEMENTS WITH SLS <br />PROPERTY SOLUTIONS, INC., AND <br />FORNESS CONSTRUCTION, INC., FOR <br />ON-CALL BOARD -UP SERVICES <br />(NON -GENERAL FUND) <br />(STRATEGIC PLAN NO. 6, 1G) <br />� o <br />CITY ANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1 n Reading <br />❑ Ordinance on 2n' Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute agreements with SLS Property <br />Solutions, Inc., and Forness Construction, Inc., to provide on-call board -up services for a three- <br />year term beginning August 16, 2017, and expiring August 15, 2020, with provisions for one, two- <br />year renewal option exercisable by the City Manager and City Attorney, in an amount not to <br />exceed $200,000 for each firm, subject to nonsubstantive changes approved by the City Manager <br />and City Attorney. <br />DISCUSSION <br />In managing the properties acquired by the City for completion of widening and improvement <br />projects, the City may need to board up and secure existing buildings and structures to deter <br />vandalism and to protect the community from the potential occurrence of illegal activities in the <br />buildings. The City has received funding for right-of-way activities for the Warner Avenue Street <br />Improvements and Bristol Improvements at Memory Lane projects. On-call board -up services <br />will be utilized for these projects, as well as for current and new Capital Improvement Program <br />projects. An on-call agreement is most appropriate, considering the unknown timing and exact <br />scope of services needed. <br />On June 13, 2017, the Public Works Agency released a Request for Proposals (RFP) to qualified <br />firms to provide on-call board -up services. The RFPs were also posted on the City website. A <br />total of 2 proposals were received and evaluated by a review committee from the Public Works <br />Agency. Each proposal was rated according to its qualifications, experience, capacity to perform <br />the required work, and pricing data. The following list is a summary of the firms and their <br />respective scores: <br />NAME OF FIRM RANKING <br />SLS Property Solutions, Inc. 93 <br />Forness Construction, Inc. 85 <br />25G-1 <br />