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Property Management duties shall include but not limited to: <br />Review existing leases, licenses, franchises, easements, permits and other agreements for <br />City properties. <br />Negotiate and draft new agreements or make revisions to existing agreements for <br />approval by the City. <br />• Collect rent and calculate tenant rental adjustments, increases and operating expenses for <br />approval by City, Calculate the market rent for hold over tenants for owners that will not <br />vacate the property within 3 days after closure of escrow and provide rental agreements <br />to be executed for both parties and include in the escrow documents. <br />• Coordinate with escrow companies for transfer of leases, security deposits and rents prior <br />to close of escrow, <br />• Schedule, coordinate, and perform property maintenance tasks with qualified vendors. <br />• Perform periodic site inspection visits for subject properties as required by the City to <br />ensure site security from vandalism. <br />Meet and inspect the City properties post -acquisition to ensure conformance with <br />appropriate regulations. <br />Prepare and submit weekly status reports for all properties being managed. Report shall <br />include at a minimum, property address, owner's name, tenant's name and contract rent <br />amount, notices, vacancy date and demolition. <br />• Maintain and update tenant databases, <br />• Coordinate with City's acquisition/relocation consultant for post -acquisition Property <br />Management of City properties. <br />Act as Property Management Liaison between the tenants and City. <br />Coordinate with all utility companies for transfer and disconnection including but not <br />limited to City Water Department, SCE, Gas Company, Waste Management and cable <br />and telephone utilities. <br />• Coordinate the removal of maters with utility companies in a timely manner to ensure <br />scheduled demolition of structures. <br />Provide Security Services as needed. Security service may be required to deter the <br />vandalism of vacant properties. Hours may vary depending on the need for day or night <br />time security. <br />Provide comprehensive maintenance services including the yard and site maintenance. <br />• Coordinate vacancy of the properties with acquisition/relocation consultant. <br />Coordinate Fencing and Boarding Up of buildings after vacancy as necessary for security <br />prior to demolition, <br />Arrange for board up if there was any break- in of the original Board Up. <br />Coordinate and provide access to properties, with demolition contractor. <br />Coordinate eviction of tenants if necessary with City staff. <br />Coordinate with Escrow Companies for transfer of tenant information upon closure of <br />escrow. <br />TRUST ACCOUNT; <br />Consultant shall establish a separate checking account in the name of City and Consultant with <br />the City to be co-owner of the account and have full access at a bank approved by City and <br />conform to the following policies: <br />a) At the creation of the account, Consultant shall document all tenancies that currently exist <br />at City -owned properties and provide the following information for each: tenant name, <br />monthly rent amount, security deposit amount, begimring date of tenancy, and ending <br />date of tenancy. This report shall be updated monthly to reflect any new tenants. <br />nta Ana RFP t <br />Page A1.8 <br />25L-47 <br />