TETRA TECH, INC. - 2017 - Laserfiche WebLink

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City of Santa Ana throughout the project. We believe that it is in our best interest to have our clients fully informed and up to date on our quality control process. Information including design reviews, responses to comments and redline plans can be provided in either hard copy or electronically, We will encourage the City staff to let us know whenever they need more information or whenever they are unsure about the quality control of the project, Our goal is to work with City as partners on the project from Notice to Proceed through completion, Scope of Work Task 1: Project Administration and Multi - Coordination Kick -Off Meeting Upon receipt of a written Notice to Proceed from the City, a kickoff meeting will be conducted with the City Public Works Agency staff to review the Scope of Services, develop an overall Project Schedule and confirm the deliverables. The Project schedule should include each task, milestones, critical path designation and a schedule for progress meetings. Multi -Agency Coordination Tetra Tech will coordinate with the involved agencies to obtain their input and include them in all critical decision making. This includes internal City departments as well as external jurisdictional agencies. Based on our understanding the following agencies are project stakeholders and required coordination: Public Works, Water Resources, Parks and Recreation, Building Department, Traffic, Regional Water Quality Control Board, Orange County Water District, Division of Drinking Water, Orange County Flood Control District and adjacent property owners. Per the RFP, we have assumed up to six meetings. Tetra Tech will organize all meetings including preparation of agendas, meeting minutes and distribution of all documentation to all attending parties or as required. Project Milestone/Monthly Meeting Tetra Tech will present regular Project progress report(s) to the City staff each month or as otherwise agreed upon with the Project Manager ensuring that City staff is included in all regularly scheduled progress meetings. Tetra Tech will organize these meetings including preparing agenda(s), compiling meeting minutes, and distributing the minutes to all attendingor as required. We have assumed eight (8) meetings. As-6uilt x nd I'tiliFy Research Tetra Tech will conduct As -Built and utility research within the Project area. Tetra Tech will conduct a thorough utility search on the proposed pipeline alignment consisting of: 1. Contacting Underground Services Alert (USA) fora computer printout of all utilities registered within the project limits 2. Send preliminary notice to each utility requesting utilities information 3. Send second utility notice including preliminary plans requesting the utility verify locations of their facilities 4. Send third utility notice including final plans to each utility for their information and coordination during construction. We will research all applicable agencies and utility company records and prepare a complete list of all underground and overhead utilities in the Project area. In addition, we will request from the underground and overhead utility companies' near term (next 5 years) improvement information and schedule. Upon completion of all required research of underground and overhead utility companies, we will provide a comprehensive list of information