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12 -ORA -0 -SA 05/17/2017 <br />STPL-5063(176) <br />SPECIAL COVENANTS OR REMARKS <br />1. A. The ADMINISTERING AGENCY will advertise, award and administer this project in <br />accordance with the current published Local Assistance Procedures Manual. <br />B. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for <br />specific phase(s) with an "Authorization to Proceed" and will not proceed with future <br />phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE <br />for that phase(s) unless no further State or Federal funds are needed for those future <br />phase(s). <br />C. STATE and ADMINISTERING AGENCY agree that any additional funds which might <br />be made available by future Federal obligations will be encumbered on this PROJECT by <br />use of a STATE -approved "Authorization to Proceed" and Finance Letter, <br />ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will <br />be limited to the amounts obligated by the Federal Highway Administration, <br />D. Award information shall be submitted by the ADMINISTERING AGENCY to the <br />District Local Assistance Engineer within 60 days of project contract award and prior to <br />the submittal of the ADMINISTERING AGENCY'S first invoice for the construction <br />contract. <br />Failure to do so will cause a delay in the State processing invoices for the construction <br />phase. Attention is directed to Section 15.7 "Award Package" of the Local Assistance <br />Procedures Manual. <br />E. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once <br />every six months commencing after the funds are encumbered for each phase by the <br />execution of this Project Program Supplement Agreement, or by STATE's approval of an <br />applicable Finance Letter. STATE reserves the right to suspend future <br />authorizations/obligations for Federal aid projects, or encumbrances for State funded <br />projects, as well as to suspend invoice payments for any on-going or future project by <br />ADMINISTERING AGENCY if PROJECT costs have not been invoiced by <br />ADMINISTERING AGENCY for a six-month period. <br />If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY <br />agrees to submit for each phase a written explanation of the absence of PROJECT <br />activity along with target billing date and target billing amount. <br />ADMINISTERING AGENCY agrees to submit the final report documents that collectively <br />constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT <br />completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of <br />Expenditures" within 180 days of PROJECT completion will result in STATE imposing <br />sanctions upon ADMINISTERING AGENCY in accordance with the current Local <br />Assistance Procedures Manual. <br />F. Administering Agency shall not discriminate on the basis of race, religion, age, <br />disability, color, national origin, or sex in the award and performance of any Federal - <br />Program Sa pps eument 12 -5063F15 -F164- WEA Page 2 of 6 <br />