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CITY OF SANTA ANA REQUEST FOR PROPOSAL FOR JANITORIAL SERVICES INTRODUCTION The City of Santa Ana invites proposals to establish a contract for janitorial services for the Police Department. Proposers are required to bid union wages and benefits for this contract. Refer to Section 3.3. it. PERIOD OF CONTRACT Unless earlier terminated as allowed for in the agreement, contract term shall be for a period of three (3) years. The contract term is anticipated to commence after City Council award of this contract and upon receipt and approval of all required bonds and insurance documents. The projected contract award date is April 18, 2017 and may be adjusted as necessary. Ill. OPTION OF RENEWAL The term of this agreement may include provision for renewals as set forth in the Scope of Services, attached as Exhibit A. IV. FISCAL NONFUNDING CLAUSE In the event sufficient budgeted funds are not available for a new fiscal period, the City shall retain the right to notify the provider of such occurrence in writing at least thirty (30) days before the end of the current fiscal period and terminate the contract on the last day of the current fiscal period without penalty or expense to the City. V. PROPOSAL DEPOSIT AND PERFORMANCE BOND A proposal deposit in the amount of five percent (5%) of the total proposed annual contract amount shall accompany each proposal. The proposal deposit must be in the form of a bid bond, cashier's check, certified check, bank draft, letter of credit, trust company treasurer's check, or money order. Checks shall be payable to the City of Santa Ana. NO PERSONAL OR COMPANY CHECKS WILL BE ACCEPTED. Proposal deposit of the unsuccessful proposers shall be returned upon award of contract by the City. A performance bond is not required for this job. VI. SCOPE OF WORK/SERVICES The scope of work may include any and all work efforts related to the Janitorial Services as set forth in EXHIBIT A - SCOPE OF SERVICES. The contractor shall be an independent contractor capable of providing experienced, knowledgeable and professional staff. The contractor shall be responsive and maintain excellent working relationships with city residents, businesses, government officials and City staff. The contractor shall provide adequate staffing levels at all times and adhere to established schedules. The contractor shall comply with all applicable federal, state and local laws, rules, regulations, ordinances, and statutes. Page 15 PD Janitoria e�rj _JP67-022