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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 19, 2017 <br />TITLE: <br />APPROVE SECOND AMENDMENT TO <br />AGREEMENT WITH AON ESOLUTIONS <br />FOR WORKERS' COMPENSATION AND <br />LIABILITY CLAIMS SOFTWARE <br />(STRATEGIC PLAN NO. 4, 3) <br />MANAGE <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute a second amendment to the <br />agreement with Ventiv Technology, Inc., f/k/a AON eSolutions, Inc. to extend the term of the <br />agreement for one year, ending on September 30, 2018, and to add an additional $43,124.49 to <br />the agreement for a total not to exceed amount of $194,195.44, which includes the original <br />compensation and the additional compensation provided by the first amendment to the <br />agreement. <br />DISCUSSION <br />The City has utilized the services of Ventiv Technology Inc., f/k/a AON eSolutions, Inc. since <br />March 16, 1999 for the processing of workers' compensation and liability claims. The agreement <br />with AON expires September 30, 2017. This amendment extends the term of said agreement to <br />September 30, 2018 and reaffirms the amount of annual maintenance fees, hourly rate of <br />professional services, data conversion, custom development and training. <br />Staff will conduct a Request for Proposals (RFP) during the term of the extension. This will allow <br />sufficient time to solicit bids. If a new vendor is selected this will allow transition time to implement <br />new software. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item allows the City to meet Goal #4 - City Financial Stability; Objective #3 <br />(Maintain a structurally balanced budget with appropriate reserve levels). <br />25E-1 <br />