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22A - SPEC - AMND AGMNT KLUG AUTOMATION
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22A - SPEC - AMND AGMNT KLUG AUTOMATION
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9/28/2017 4:55:38 PM
Creation date
9/28/2017 4:49:38 PM
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City Clerk
Doc Type
Agenda Packet
Agency
Finance & Management Services
Item #
22A
Date
10/3/2017
Destruction Year
2022
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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 3, 2017 <br />TITLE: <br />APPROVE A CONTRACT AMENDMENT <br />WITH KLUG AUTOMATION FOR HVAC <br />RELATED ELECTRONIC SYSTEM <br />COMPONENT (SPEC. NO. 17-104) <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1� Reading <br />❑ Ordinance on 2otl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Amend the contract with Klug Automation by $25,000 for an increased contract amount not to <br />exceed $50,000 for HVAC related electronic system components, subject to non -substantive <br />changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Building Maintenance Division utilizes Johnson Control International (JCI) electronic <br />components to control the HVAC systems at the Police Department administration and jail <br />facilities. Klug Automation is authorized by JCI to provide technical programming services, <br />replacement parts, and installation services for HVAC associated safety-related infrastructure <br />electronic controls. <br />The Police Department has an existing contract with Klug Automation for up to $25,000. The <br />SAPD Building Maintenance Division has exhausted the remaining funds available in this <br />contract in replacing the Johnson Control Metasys-Integrator (MIG) control panel for the Police <br />Department administration building, which electronically engages the HVAC exhaust system in <br />the event of a fire in that building. In the event of a fire, the MIG will direct the HVAC system to <br />exhaust hot air and smoke from the affected area. The same MIG control panel in the Police <br />Department Jail Facility has now failed, and so as to ensure the continued safety of the building's <br />occupants, also requires immediate replacement. This contract amendment will increase the <br />contract amount to $50,000 so as to facilitate Klug Automation replacing the failed control panel <br />in the SAPD Jail Facility. Klug Automation has provided services to the Santa Ana Police <br />Department facilities since 2011, and has been a knowledgeable and reliable services provider. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports City efforts to meet Strategic Plan Goal #6 — Community Facilities <br />& Infrastructure, Objective 2 (address deferred maintenance on City buildings and equipment), <br />Strategy A (prepare a Deferred Maintenance Plan that assesses safety, adequacy, and liability <br />22A-1 <br />
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