20B - AA - INTERNATIONAL BUS LINES SARTC

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Award Site License and Lease Agreements to International Bus Lines, Inc., for Bus Passenger Services at the SARTC October 3, 2017 Page 2 four are licensed to OCTA, two to Greyhound Lines, Inc., and two to Tres Estrellas de Oro. Currently, there is one bus bay available for lease. In 2015, the City released a Request for Proposals (RFP) for bus passenger services at the SARTC. Proposals were received from Tres Estrella de Oro and Greyhound Lines, Inc. Subsequently, City Council authorized the City to enter into lease and license agreements with each provider for two bus bays and for ticket counter office space. As bus ridership continues to increase, the demand has also risen for space at the SARTC for local commuter bus terminals. Since safety is of the utmost importance to SARTC patrons, the City conducted a search for a reputable bus operator to lease the last remaining, vacant bus bay. On August 1, 2017, the City released an RFP for bus passenger transportation services at the SARTC to occupy one vacant bus bay. The RFP was advertised on the City's online bid management and publication systems. In addition, staff also directly notified 14 bus passenger service operators that expressed interest in leasing space at the SARTC. A summary of the proposal invitations and proposals received is as follows: 14 vendors notified 1 proposal received One proposal was received by the August 18, 2017 due date and was evaluated by staff from Community Development, Finance and Management Services and Public Works Agencies. Evaluation results are as follows, based on a total possible rating of 100: NAME OF RESPONSIVE BIDDER AVERAGE RATING LOCATION International Bus Lines, Inc. 81 Newbu Park, CA The evaluation committee determined that the proposal submitted by International Bus Lines, Inc., was responsive to the RFP. Following the evaluation process, staff entered into negotiations with International Bus Lines, Inc. The following are the key agreement negotiation deal points: • Monthly bus bay license amount for one bus bay: $3,000 • Monthly lease amount of ticket counter office space: $3,178 • Construct a new ticket counter office space of approximately 580 square feet • Rent payments will commence upon completion of tenant improvements provided first rent payment will be due no later than 120 days following City's approval of lease/license. International Bus Lines, Inc., has shown they have the organizational credentials, resources, and experience necessary to meet the City of Santa Ana's desire for quality service. Based on 20B-2