65A - RFP SOLID WASTE CONTRACT - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 3, 2017 TITLE: CONSIDER RFP AND NEGOTIATION OPTIONS RELATED TO SOLID WASTE CONTRACT SERVICES (STRATEGIC PLAN NO. 4, 1) I OPTIONS FOR CITY COUNCIL CONSIDERATION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER A. Direct staff to issue a Request for Proposal for solid waste services and develop alternatives for continued service delivery effective July 1, 2018. B. Direct staff to complete negotiations with USA Waste of California, Inc. (dba Waste Management of Orange County) for a short-term contract extension for City Council consideration on October 17, 2017. C. Direct staff to proceed with options A and B concurrently. STAFF RECOMMENDATION Staff recommends approval of Option C. The existing solid waste agreement with Waste Management of Orange County expires on June 30, 2018 (in approximately 8 months). A Request for Proposals (RFP) and transition process for waste hauling services can take approximately 16 months as illustrated in the attached timeline (Exhibit 1). Given the timeframe to allow for a timely RFP process to take place, staff recommends a short-term extension with Waste Management of Orange County to ensure the continuation of trash collection without disruption of services. The short-term extension will provide sufficient time for staff to conduct the RFP process. DISCUSSION On June 30, 1993, the City completed a Request for agreement with Great Western Reclamation (succeeded Waste Management of Orange County) for solid waste 65A-1 Proposals process that resulted in an by USA Waste of California, Inc., dba collection and disposal. Subsequently,