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19E. APPROVE DESTRUCTION OF OBSOLETE CITY RECORDS {STRATEGIC PLAN NO. 5, 11 - Clerk of the Council Office MOTION: Approve the requests for the destruction of obsolete records from various City departments in accordance with the retention schedule outlined in City Council Resolution 2013-014. The Citywide Records Retention Schedule has specific retention periods for many City documents. The Schedule is modeled after the California Secretary of State's sample for local government and incorporates other statutory periods applicable to Santa Ana. These are minimum retention periods. Each makes discretionary decisions on whether to retain records past the minimum requirements. 'Councilmember Sarmiento, dissented on Agenda Item 19E. -11JBiel =111III Wdiyilevii1=I*1 SPECIFICATIONS — PURCHASE OF EQUIPMENT AND SERVICES 22A. SPEC. NO. 17-085 - AWARD A PURCHASE ORDER CONTRACT AWARD FOR ROCK, SAND, AND GRAVEL {STATEGIC PLAN NO. 6, 1C) (Public Works Agency) - Finance and Management Services MOTION: Award a purchase order contract to West Coast Sand & Gravel, Inc., for a one-year period beginning October 1, 2017, and expiring September 30, 2018, with provisions for three one-year renewals exercisable by the City Manager, in an annual aggregate amount not to exceed $78,000, subject to non -substantive changes approved by the City Manager and City Attorney. 22B. SPEC. NO. 17-091 - AWARD A PURCHASE ORDER FOR CISCO NETWORK EQUIPMENT {STRATEGIC PLAN NO. 6,11 (Information Technology Department) - Finance and Management Services MOTION: 1. Authorize a one-time purchase and payment of purchase order to NIC Partners, Inc. for the purchase of Cisco network equipment in the total amount of $578,000, subject to non -substantive changes approved by the City Manager and City Attorney. 2. Reject the bid from Charity IT as non-responsive. CITY COUNCIL MINUTES 9 SEPTEMBER 19, 2017 10 B-9