25C - AGMT INMATE TELEPHONE AND VIDEO VISITATION SERVICES

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 17, 2017 TITLE: APPROVE AN AGREEMENT WITH LEGACY INMATE COMMUNICATIONS FOR INMATE TELEPHONE AND VIDEO VISITATION SERVICES {STRATEGIC RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute a two-year agreement, with three one-year options, with Legacy Inmate Communications for the provision of inmate communications services at the Santa Ana Jail, for the period of November 1, 2017 through October 31, 2019, in the amount of $235,000, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The State of California Board of State and Community Corrections requires all jails and correctional facilities within the state to provide reasonable access to a telephone. The Federal inmate housing agreements entered into by the City also require inmate access to telephones. On April 25, 2017 the Police Department issued a request for proposals (RFP #17-052) for inmate telephone and visitation services. On May 11, 2017 a pre -proposal conference was conducted, and on May 24, 2017 the City received proposals from four firms, IC Solutions, Legacy Communications, Securus Technologies, and NCIC Inmate Communications. An evaluation committee consisting of representatives from the Santa Ana Jail and the Santa Ana Police Department Fiscal Section reviewed and rated the proposals. The proposals were evaluated according to Responsiveness to RFP (20%), Experience of Firm and Personnel (30%), Service (30%), and Cost of Proposal (20%). The two firms scoring the highest were invited to provide live product demonstrations which were also evaluated and scored. 25C-1