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(E)RAINB9 <br />Fr n REPUBLIC SERVICES company <br />October 9, 2017 <br />Santa Ana City Council <br />20 Civic Center Plaza <br />P.O. Box 1988, M31 <br />Santa Ana, CA 92701 <br />Re: Solid Waste Contract "Short Term" Extension <br />Dear Mayor and City Councilmembers: <br />Rainbow Environmental Services, a Republic Services company, has been following the ongoing <br />discussion regarding your City's solid waste collection service agreement. <br />I am writing to recommend, and request your support in aligning the term of the pending "short term" <br />extension of your current solid waste agreement to run concurrent with the RFP process the City is about <br />to commence. We put forth this recommendation with yours, your constituents, and the City's best <br />interests in mind. <br />At the October 2, 2017 City Council Meeting, Mr. Joe Sloan of Sloan Vasquez, the City's solid waste <br />consultant, verified that the RFP process will requirel6 months to complete — and that it may be <br />compressed or elongated dependent upon Council input, deliberations, and direction. A comprehensive <br />RFP timeline was shown in Exhibit A for Item 65A of the October 2nd Staff Report supporting a timeline <br />of 16 months. <br />In as much as the City's current solid waste contract expires on June 30, 2018, this provides the parties <br />more than 8 full months toward this 16 -month timeline. Therefore, we see little reason to justify the <br />offered term of 24 months, plus an additional 12 -month option. Such a unilateral extension is grossly <br />misaligned with the 16 -month RFP timeline being discussed, and would provide a 44 -month period to <br />your current provider. Furthermore, this term would undoubtedly delay your goals to seek the best terms <br />and service for your city. <br />We vehemently oppose the 24 months + 12 months unilateral extension as extreme overreach. <br />We urge Council to approve a term of no more than 12 months plus an additional 12 -month option for <br />this extension to accommodate the RFP process. This term would provide more than 32 months to <br />complete the 16 -month RFP timeline, would mitigate all risk to the City, and provide more than ample <br />assurance for the City's ongoing solid waste needs. <br />Prior City Council agenda items in 2017 related to this matter on May 20, June 18, and September 19 all <br />make direct reference to proposed one year extensions. Somehow this has changed to three years. At the <br />25F-85 <br />