Laserfiche WebLink
REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 7, 2017 <br />TITLE: <br />APPROVE PURCHASE ORDER <br />AMENDMENT TO ACM LIGHTING <br />SERVICES FOR REPLACEMENT OF <br />SPORTS LIGHTING AT VARIOUS PARKS <br />(SPEC. NO. 17-070) <br />(STRATEGIC PLAN NO. 6, 1B) <br />E&J , Z"t f, wi� <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />-;• v <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize an amendment to the purchase order to ACM Lighting Services for the replacement of <br />sports -lighting at -various parks to increase the purchase order by $14,267 for a total -amount not <br />to exceed of $57,888, subject to non -substantive changes approved by the City Manager and City <br />Attorney. <br />DISCUSSION <br />On June 1 2017, a notice inviting bids was advertised to solicit bids for the replacement of sports <br />lighting at various city parks (Adams, EI Salvador, Jerome,_ Madison, Riverview, Thornton and the <br />Stadium). A contract was awarded to ACM Lighting Services on August 1, 2017 for $43,621. <br />The original scope of the contract was for ACM to replace lamps that were no longer functioning. <br />In providing the services, ACM had to perform additional troubleshooting at all the locations <br />(except for Thornton as this location is still pending) because some of the lights were still not <br />operational after the lamps were replaced. This required the contractor to use a boom lift to check <br />the system on top of the light pole to research the problem. In some cases, the contractor <br />discovered that ballasts, wiring and/or circuit breakers needed to be replaced in addition to the <br />lamps. PRCSA is seeking to increase the contract amount by $14,267 to provide funding for the <br />additional parts and labor needed to make the sports lights functional again. <br />In addition, the sports light lamps utilized at Thomton Park have been discontinued due to the <br />age of the system and are no longer available through the contractor. The City will purchase the <br />lamps separately and provide them to the contractor to install at the original labor price. Since the <br />contractor has not performed any service at this site, PRCSA is requesting $5,000, which is <br />included in the amount above, as a contingency to be used for troubleshooting and/or additional <br />part that may be needed once the contractor is able to inspect the system thoroughly. <br />22A-1 <br />