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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 7, 2017 <br />TITLE: <br />APPROVE AGREEMENTS WITH KDC <br />SYSTEMS, ENTERPRISE <br />AUTOMATION, AND INDUSTRIAL <br />CONTROL SYSTEMS ONLINE, INC. <br />FOR WATER SYSTEMS CONTROL <br />DESIGN, PROGRAMMING AND <br />SUPPORT SERVICES (RFP NO. 17- <br />087) (STRATEGIC PLAN NO. 6, 2) <br />C MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute on-call agreements to provide <br />water systems control design, programming and support services for the three-year period <br />beginning November 7, 2017, and expiring November 30, 2020, with provisions for a two-year <br />renewal option exercisable by the City Manager and City Attorney, in an annual amount not to <br />exceed $85,000, for a total not to exceed amount of $255,000 subject to nonsubstantive changes <br />approved by the City Manager and City Attorney, with the following vendors: <br />Vendor Location <br />KDC Systems Los Alamitos <br />Enterprise Automation Irvine <br />Industrial Control Systems Online, Inc. Ripon <br />DISCUSSION <br />The City of Santa Ana Public Works Agency (PWA) oversees and maintains the daily operations <br />of a highly automated and complex water system consisting of pump stations, wells, reservoirs <br />and flow control valves. These operations require a robust network of industrial controls to <br />properly manage the water system. The controls and monitoring equipment, located at water <br />sites across the city, allow water system operators to monitor the water system for abnormalities, <br />check system statuses, and manage the water system effectively. It is necessary, from time to <br />time, to adjust the control software programs due to changes in operation, system upgrades and <br />updates, and for troubleshooting of both mechanical and software malfunctions. <br />Staff prepared a Request for Proposals (RFP) to select up to three approved consultants for as - <br />needed water systems control design, programming, and support services. The RFP was <br />25C-1 <br />