IMMIGRANT DEFENDERS LAW CENTER (6)

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• Keeping case notes and other case related data current; • Preparing declarations and gathering evidence for cases; • Preparing forms for legal filings with USCIS and EOIR; • Writing legal briefs for immigration court; • Preparing clients and families for immigration court; • Appearing at all hearings for clients; • Preparing and submitting any related appeals. Paralegal: • Initial creation of client in case management system and creation of physical file; • Assisting with calendaring and keeping communal calendars; • Requesting criminal, immigration and other vital records; • Filling out first drafts of immigration forms; • As needed, assisting with declarations, particularly of family members; • Ensuring all data is up-to-date and complete for all cases under a contract. Describe your organization's plan for complying with data reporting requirements. Specifically address your organization's capabilities to continue to report on all cases represented by your organization under this grant through the ultimate dispositions of those cases, some of which will inevitably continue long after the end date of the subcontract. Tracking Caseloads and Data: ImmDef utilizes a case management software, Cerenade, that allows us to keep track of vital data on our cases including client biographic information, case milestone data, hearings, outcomes and filings. The Cerenade system allows our attorneys to input case notes, and we train attorneys to enter a note for every event on a case from phone calls to hearings. Our supervisors can review these case notes or data anytime to ensure that a given attorney's caseload is moving along properly, and to offer support for staff attorneys whose filing goals are not being met. In preparation for ane -on -one check -ins with supervisees, our managing attorneys review the attorney's caseload by printing reports from Cerenade, and then address any questions or discrepancies they have observed. ImmDef staff are adept at tracking outcome data for our federal contracts, and tracking data related to this new project's intakes, case development, time spent on tasks, filings, hearings and outcomes will be easily implemented. We already collect much of this quantitative data on all of our cases through our case management software, Cerenade. Additionally, all of our staff are accustomed to Vera's data collection methods and we do not anticipate any issue with submission of data related to cases accepted under this contract. Lastly, we would have no issue continuing to 25B-25