25H - AGMT VACANT PROPERTY SECURITY DOORS

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Award of Equipment and Service Agreement with Vacant Property Security LLC December 5, 2017 Page 2 at 625 South Cypress Avenue has been broken into by intruders, vandalized and used as a shelter by homeless individuals. The Police Department has been to the location on many occasions to clear out the building, after which, the facility is boarded up, but intruders remove the wood paneling the very same evening after the police and city staff have left. In consultation with other cities having similar experiences, the City discovered Vacant Property Security LLC provides steel security doors, screens and other security equipment that a city or landlord can lease and Vacant Property Security LLC secures the doors to the properties. The doors are nearly impossible to remove and their use, per the City's consultation with other cities, has resulted in compliance. The City's Municipal Code, Section 2-807(a) provides that the City may recommend a sole -source contract to the City Council where 'Purchases of materials, supplies, labor, and equipment whenever it shall appear that there is only one (1) reasonably available source or where solicitation of bids would for any reason be an idle act." In this case, staff is recommending Vacant Property Security LLC because this company is the only company in the State of California that provides the steel doors, screens, and other security equipment and installs the materials, on the identified property. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #3 - Economic Development, Objectives #3 (Promote a solution -based customer focus in all efforts to facilitate development and investment in the community); Goal #5 — Community Health, Livability, Engagement & Sustainability, Objective #4 (Support neighborhood vitality and livability), and Strategy E (Implement innovative code enforcement practices and strategies including the use of volunteers, enhanced technologies and increased collaboration with other City departments and outside agencies to address critical livability issues citywide [e.g. overcrowding, absentee landlords, landlord/tenant rights and responsibilities, etc.]). FISCAL IMPACT The funding is budgeted and available as follows: Fund Account Service Amount number FY 2017-18 City Attorney's Office Other 01108032- Code Enforcement $ 85,000 Contractual Services 62300 Violations Parks, Recreation and Community 02213200- Parks, Recreation and $ 10,000 Services Agency 62300 Community Services FY 2018-19 City Attorney's Office Other 01108032- Code Enforcement $ 15,000 Contractual Services 62300 Violations 25H-2