25O - AGMT ENGINEERING SERVICES WELL 29 REHAB

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: DECEMBER 5, 2017 CLERK OF COUNCIL USE ONLY: TITLE: APPROVED APPROVE AGREEMENT WITH PSOMAS, ❑ As Recommended INC., TO PROVIDE ENGINEERING DESIGN ❑ As Amended ❑ Ordinance on 1s' Reading SERVICES FOR WELL NO. 29 ❑ Ordinance on 2nd Reading REHABILITATION (PROJECT NO. 18-6491) ❑ implementing Resolution BID NO. 16-110 ❑ Set Public Hearing For (STRATEGIC PLAN NO. 6, 1C) CITY ANAGER RECOMMENDED ACTION CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with PSOMAS, Inc., to provide design engineering services for Well No. 29 Rehabilitation, for a three-year period from December 5, 2017, through December 4, 2020, with provisions for one two-year renewal option exercisable by the City Manager and City Attorney, in an amount not to exceed $625,000 for the term of the contract, subject to nonsubstantive changes approved by the City Manager and City Attorney. DISCUSSION Well No. 29, located at the intersection of Flower and First Street (Exhibit 1), was first constructed in the 1980s. It is one of the three wells feeding the Walnut Pump Station and is the primary water source for the City's downtown. However, this well has been inactive for the last year, the result of a traffic accident which impacted the chlorination system unit onsite and damaged other well appurtenances. Additionally, this site currently possesses ingress and egress challenges to maintenance personnel accessing the site for their daily maintenance and operations. Staff is recommending to rehabilitate the well and the site to include the following improvements: new electrical, mechanical, and system controls equipment; new block building to protect the equipment from the elements; and site accessibility improvements, while maintaining harmonious cohesiveness with the neighborhood. This project was included in the Capital Improvement Projects (CIP) program for Fiscal Year 2017-18. On July 11, 2017, the Public Works Agency released a Request for Proposal (RFP) for engineering design services for Well No. 29 Rehabilitation. The RFP was posted on the City's website, and qualified consulting firms were notified. Four proposals were received and evaluated by a review committee from the Public Works Agency. Each firm was rated according to its organization, credentials, resumes, references, and fees to provide the required services. All four of the proposals received were responsive. The following is the list of the firms and their respective proposal scores: 250-1