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City of Santa Ana, California Section 4. RFP Policies, Conditions, and Process The City, and its consultants, will be conducting reference checks on Proposers that will involve contacting jurisdictions currently or previously served by Proposer, as well as contacting regulatory agencies involved in oversight of Proposers' facilities. In addition, the City, or its consultants, may research Proposers' past performance by reviewing litigation history, regulatory actions, highway driving records, criminal investigations and recycling history. The Proposer's submission of a proposal shall constitute an agreement to cooperate with the City's review. Unless a submitting Proposer takes specific exception in accordance with the procedure set forth in Section 5.6, submission of a proposal shall constitute acknowledgement and acceptance of all the terms and conditions contained in this RFP and the Draft Agreement including all addenda or amendments issued by the City as per the process provided in this RFP. Submittal of a proposal signifies the submitting Proposers' commitment to provide the proposed services if selected. In addition, all aspects, conditions and components of proposals submitted shall be valid for two years. Proposals may not be altered after submittal, except in response to the City's request for clarification. +I I ' '/ t • 4.3.1 Proposer Code of Conduct Proposer is required to sign the Proposer Code of Conduct (Attachment 2). The code of conduct for Proposers: (i) prohibits ex parte communications with City elected officials; (ii) prohibits giving any gift or monetary compensation to City staff member or consultants; and, (iii) prohibits collusive activities with other potential Proposers. If a Proposer does not sign the code of conduct or violates the code of conduct, the City has the right to disqualify the Proposer from this RFP process. The code of conduct shall be signed and submitted to the City in accordance with instructions provided in Section 5.8.1. Please note: submittal of a signed and notarized Proposer Code of Conduct is required to be submitted according to the timeline shown on Table 1-2. Proposer shall follow the proposal submittal process as outlined below. 4.4.1 Step One — R.S.V.P to Attend Pre -Proposal Meeting and Submit Proposer Code of Conduct Proposer must submit notification to the City of its intention to attend the mandatory pre - proposal meeting. The date and time of the meeting are provided in Section 1.4, RFP Schedule. Proposer must email notification to: SantaAnaRFP@sloanvazquez.com This notice of intent to attend the pre -proposal meeting must be submitted by the date and time provided in Section 1.4, RFP Schedule. DRAFT RFP for Franchised Collection Services 65A-41 11/28/17 Page 24