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REQUEST FOR HOUSING AUTHORITY ACTION MEETING DATE: AUGUST 1, 2017 TITLE: AMENDMENT TO AGREEMENT WITH YARDI SYSTEMS, INC. {STRATEGIC PLAN NO. 49 1} EXECUTIVE DIRECTOR RECOMMENDED ACTION RECORDING SECRETARY USE ONLY: APPROVED ❑ As Recommended ❑ As Amended CONTINUED TO Authorize the Housing Authority Executive Director to execute an amendment to the agreement with Yardi Systems, Inc. in an amount not to exceed $60,000 for a one-year term, subject to non - substantive changes approved by the Executive Director and Authority General Counsel. COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION RECOMMENDATION At its regular meeting on June 26, 2017, by a vote of 5:0 (D. De Leon absent), the Community Redevelopment and Housing Commission recommended that the Housing Authority authorize the Housing Authority Executive Director to execute an amendment to the agreement with Yardi Systems, Inc. in an amount not to exceed $60,000 for a one-year term, subject to non - substantive changes approved by the Executive Director and Authority General Counsel. DISCUSSION For over fourteen years, the Housing Authority (Authority) has used software provided by Yardi Systems, Inc. for the administration of the Housing Choice Voucher Program due to their specialized software. This software is critical to the operation of the Authority and its obligation to electronically transfer data to the U.S. Department of Housing and Urban Development (HUD). The Authority approved an agreement in September 2002 with Yardi Systems, Inc. for its Housing Choice Voucher Program management software. This system tracks all program information on thousands of applicants, tenants, and owners served by the program; schedules and maintains records on all Housing Quality Standards inspections; performs income and payment calculations; and creates and transmits all HUD -required reports. The annual license includes system upgrades, software updates, all pertinent user manuals, staff training, applicant, owner and on-line application portals and forty-five hours of technical assistance. The one-year term for the amendment to the agreement would begin on August 1, 2017 (Exhibit 1).