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Award Contract for Sandpointe Paseo Security Lighting Project <br />December 19, 2017 <br />Page 2 <br />The project is funded by Park Acquisition & Development (A&D) Funds and was approved by City <br />Council in the Fiscal Year 2015/2016 Capital Improvement Program. A Notice Inviting Bids was <br />originally advertised on September 19 and September 23, 2017, and bids were first opened on <br />October 10, 2017. Only two bids were received, and both were substantially over the engineer's <br />estimate. As a result, the scope of work was adjusted and the project was advertised again on <br />October 28 and November 2, 2017, and bids were opened on November 15, 2017. The following <br />tables summarize the bid invitations made and the bids received: <br />Contractor Participation Data <br />Santa Ana contractors receiving notices <br />8 <br />Contractors requesting bidding documents <br />6 <br />Bids received <br />3 <br />Bids received from Santa Ana contractors <br />0 <br />Bid Results Summary <br />RANK <br />BIDDER'S NAME <br />LOCATION <br />BASE BID <br />1 <br />California Professional Engineering, Inc. <br />La Puente <br />$176,425.00 <br />2 <br />PTM General Engineering Services, Inc. <br />Riverside <br />$247,042.00 <br />3 <br />Econolite Systems, Inc. <br />Anaheim <br />$315,720.48 <br />A total of three bids were received and all were considered responsive. California Professional <br />Engineering, Inc., submitted the lowest responsive bid in the amount of $176,425 (Exhibit 2). <br />Based on the bid analysis and a contractor's reference check, staff recommends awarding the <br />construction contract to California Professional Engineering, Inc. (Exhibit 3). <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities & <br />Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City <br />assets), Strategy C (invest resources and technology to extend the service life of existing <br />infrastructure to protect the City's investment and support a high quality of life standard) and <br />Strategy G (develop and implement the City's Capital Improvement Program in coordination with <br />the Community Investment and Deferred Maintenance Plans — e.g., neighborhood streets, traffic <br />improvements, etc.). <br />ENVIRONMENTAL IMPACT <br />In accordance with the California Environmental Quality Act, the recommended actions are <br />exempt from further review. Categorical Exemption Environmental Review ER 2017-49 has been <br />filed for this project. <br />20B-2 <br />