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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 19, 2017 <br />TITLE: <br />APPROVE AN AGREEMENT WITH <br />GRANICUS, INC. FOR AUTOMATED <br />AGENDA WORKFLOW, WEB STREAMING <br />AND ARCHIVING SERVICES (STRATEGIC <br />PLAN NO. 5, 1) <br />RECOMMENDED ACTION: <br />CLERK OF COUNCIL USE ONLY: <br />/177ZeMA <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1'' Reading <br />❑ Ordinance on 20 Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement with Granicus Inc. <br />to continue providing web streaming, archiving services and for the implementation of automated <br />agenda workflow in an amount of $55,126.64 which include $19,200 in one-time cost for the first <br />year, second year in the amount of $38,441.50 and third year in the amount of $41,132.41 for a <br />total aggregate amount of $134,,700.55 and an option for two one-year renewals at a 7% <br />consumer price index increase, subject to non -substantive changes approved by the City <br />Manager and City Attorney. <br />DISCUSSION <br />In July of 2013, the City entered into an agreement with Granicus, Inc. to web stream and archive <br />City Council meetings. Shortly after implementation, staff extended some of the features to allow <br />boards/commissions and council committees to upload their agendas and provide an audio <br />recording of their meeting on the same system, in one central location and will allow for continuity <br />of services to staff and the community. The Open Platform package, as referred to by Granicus, <br />is a cloud -based solution that manages and stores unlimited amount of public meeting video, <br />minutes and audio files. This service enhancement has allowed the City to further strengthen <br />City's efforts towards greater transparency, accountability, public information accessibility seven <br />days a week. Current features of the product include: <br />• Live and on -demand webcasting of public meetings, accessible via internet and mobile <br />devices. <br />Government Transparency Suite - achieve paperless agendas through a website with <br />complete searchable access to all public meeting information; also provides an iPad <br />application for Council members with the option for note -taking (also referred to as <br />iLegislate), links to materials and past meeting videos. <br />25A-1 <br />